Administrative Assistant: IV (209) Architecture and Construction  Carlsbad, Ca

Job Overview: 

Nexiya is seeking a contract customer service-oriented Administrative Assistant IV with a background in construction or utilities industries to perform administrative/clerical functions. The ideal candidate is a detail-oriented team player, eager to learn and grow within the utility industry, able to thrive in a fast-paced environment, and has a great personality! This onsite position will support a major utility client in their Carlsbad office. Nexiya is an award-winning Women’s Business Enterprise (WBE) that embraces diversity and inclusion in all aspects of business along with the core values of honesty, integrity, loyalty and commitment. 
Client Deadline: Monday 8/31/26 at 5pm PST

Roles and Responsibilities: 

• Provide daily administrative support to staff 

• Answer Customer Calls/Provide Back Up to client as needed 

• Gathers project information such as schedules, assignments, tasks, and project meeting calendars  

• Superior organizational skills with demonstrated ability to manage multiple priorities and meet strict deadlines 

• Manage, update, validate database entries and tracking documents to comply with the needs of specific utility programs; including data entry of service orders into SAP 

• Review documentation and ensure all client information and encounters are tracked and entered in a complete, accurate, and timely manner 

• Attend staff meetings and record all action items for staff 

• Other duties as assigned 

Education/Experience Requirements: 

• High School diploma required, Bachelor's degree preferred
• Minimum 5 years of experience in a projects-related and/or administrative support role, preferably with construction, utility, or similar background 
• Dispatching experience
• Experience working with Union Reps preferred

• Ability to quickly learn and develop strong working knowledge of various software applications 

• Must be a highly organized individual with strong attention to detail 

• Strong customer service skills and proactive follow-up (internal and external) 

• Strong communication and writing skills 

• Strong computer skills with intermediate expertise in Microsoft office (Excel, Word, Outlook) and SAP

Benefits: 

Nexiya provides a comprehensive total benefit package that extends beyond the basic salary offering. Company benefits include:  

• Health insurance 

• Dental insurance 

• Vision insurance 

• 401K and Match  

• Vacation 

• Sick Leave 

• Phone & Internet Reimbursement  

Pay Range: 

Min: $ 28 / hour
Max: $ 35 / hour