Personal / Household Assistant Woodside, CA, USA palostf

Personal / Household Assistant Woodside, CA, USA palostf

$120K - $130K

Full-time

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Position Overview

The Personal Family Assistant position is a dynamic role focused on providing comprehensive household and lifestyle management for a family in Woodside, California. This position requires exceptional organizational abilities, discretion, and adaptability to support all aspects of family life. The assistant will serve as the primary coordinator for household operations, family scheduling, and daily logistics, ensuring smooth running of the household while anticipating and meeting the family's evolving needs. The role demands someone who thrives in a fast-paced environment, demonstrates excellent judgment, and maintains the highest standards of service and confidentiality.
Responsibilities

The Personal Family Assistant will manage a wide range of duties to support the family's lifestyle and household needs:

Estate services

Coordinate relationships with service providers, contractors, and household staff
Ensure the residence maintains impeccable standards of cleanliness and organization
Monitor and maintain household inventory, including supplies, groceries, and essential items

Family Support

Coordinate family calendars, appointments, and activities
Arrange travel logistics, including transportation, accommodations, and itineraries
Plan and execute family events, gatherings, and entertainment needs
Handle personal shopping, errands, and special requests
Assist with children's activities and scheduling when needed

Administrative Duties

Manage household expenses and maintain accurate records
Process invoices and coordinate with accounting team as needed
Handle correspondence and communication with service providers
Develop and maintain efficient systems for household organization
Qualifications

Education and Experience

Bachelor's degree preferred
Minimum 5 years of experience in personal/family assistance or high-level household management
Proven track record of managing complex households and family logistics
Experience in luxury hospitality or high-net-worth family service is highly desired

Skills and Attributes

Exceptional organizational and time management capabilities
Outstanding written and verbal communication skills
Proficiency in standard office software and scheduling tools
Strong problem-solving abilities and resourcefulness
Ability to maintain absolute confidentiality and exercise discretion
Valid driver's license and clean driving record
Flexibility to adapt to changing schedules and requirements
Knowledge of the Woodside, California area and local resources is a plus

Personal Qualities

Highest level of integrity and professional judgment
Proactive and solution-oriented mindset
Calm and collected under pressure
Warm, approachable personality with strong interpersonal skills
Detail-oriented while maintaining big-picture awareness
Commitment to excellence in service delivery