The primary role of Administrative Assistance function is to provide all secretarial and administrative support to the Business leaders and teams across businesses. Key deliverables include arranging for conferences, travel, email and diary management. Supporting key communication programs and coordinating staff functions and events. Managing key meetings, minutes and report preparation.
Let’s talk about Responsibilities:
The primary objective of Administrative Assistance specialization within Administrative Assistance Job Family is to provide analytical and specialized administrative support to relieve executives, employees and people managers of complex details and advanced administrative duties.
Key responsibilities include analysis of problems, determination of approach, compilation and analysis of data, and preparation of reports.
Coordination of activities between departments and outside parties.
Contacts employees at all organizational levels to gather information and prepare reports.
Work is generally of a critical or confidential nature.
Assignments may be found in various functional areas.
Support roles consist of work in a:
(1) clerical, administrative or specialized support tasks in an office or field setting
(2) specialized technical tasks or skilled craft work
(3) unskilled or semi-skilled operational tasks
Has completed vocational training or obtained equivalent experience.
Interacts internally to exchange information.
Has limited discretion to vary from established procedures.
Qualifications and Experience:
Minimum of 1 years of related experience.
Has broad knowledge of routines and procedures to handle day to day situations.
Will generally only require instructions on new assignments.
Purpose of the Role:
The company needs a part-time Associate Coordinator, Administrative Assistance to handle mail processing and basic administrative tasks.
Initially, the accounting team covered these tasks, but they are needed for other work and no longer have the bandwidth.
The role is being created to manage mail and assist with misc. administrative tasks, as well as support the accounting team.
Work Schedule & Location:
The candidate must be in the San Diego office 2-3 times a week.
Schedule is mostly flexible; they can work remotely for some tasks.
Mail tasks must be completed in-office and cannot be taken home.
Responsibilities:
Open, scan, and distribute mail.
Assist with accounts payable and payroll administrative tasks.
Contact vendors as needed.
Work closely with the accounting team.
Candidate Requirements:
Entry to mid-level position.
No advanced skills required, but administrative experience and AP knowledge is helpful.
MUST HAVE:
Minimum of 1 years of related experience.
Experience in mail processing and basic administrative tasks.
Administrative experience and AP knowledge is helpful.
Assist with accounts payable and payroll administrative tasks.
Has broad knowledge of routines and procedures to handle day to day situations.
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