19 Admin assistant jobs

Executive NUtrition Assistant remote   Key Responsibilities: Outreach & Engagement Management Manage a high-volume, ever-changing calendar, including speaking engagements, internal meetings, donor calls, and travel Prioritize scheduling requests and resolve conflicts with sound judgment and clear communication Coordinate all logistics for speaking engagements (virtual and in-person), including speaker agreements, book sales and signings, continuing medical education inquiries, audio/visual requirements, and other paperwork Ensure  websites are updated with new speaking events as confirmed Coordinate and schedule media and interview requests Coordinate travel reimbursements and honorarium donation invoicing related to speaking events, including working with Executive Vice President, Operations to track outstanding requests and payments Administrative & Operational Support Assist with webinar presentation and engagement Coordinate and send monthly thank you...

New Patient Coordinator remote austin, tx to join our growing functional medicine team. In this role, you’ll serve as the first point of contact for prospective patients, guiding them with clarity, warmth, and professionalism as they explore whether our care is the right fit. You’ll play a key role in new patient acquisition and onboarding coordination, helping prospective patients feel heard, informed, and confident as they take the first step toward working with our clinical team. In this role, you’ll: -   Serve as the first point of contact for prospective patients -   Manage new patient outreach (emails, phone calls, contact forms, Podium chats) -   Answer FAQs and clearly explain our care approach and onboarding steps -   Guide prospective patients through scheduling and beginning care -   Conduct new patient onboarding visits to welcome patients and answer questions -   Prepare accurate charts for the clinical...

Administrative Director Center for Neuroscience and Society (CNS). With a $2 million annual budget under your purview, you'll drive strategic initiatives to enhance collaboration From shaping the pipeline of neuroscience and society scholars to coordinating educational programs, your leadership will shape the future of research and outreach. This role, based in the esteemed Brain Research Institute offers a unique opportunity to lead cross-institutional efforts while overseeing day-to-day operations. Your responsibilities will range from financial management and faculty appointments to event coordination and partnership maintenance. We're seeking a visionary leader who can streamline operations, supervise administrative staff, and foster collaborations with various academic and administrative units. If you're ready to make a tangible impact at the intersection of neuroscience and society, join us on this transformative journey. Salary: $5,908.33 – $12,100 monthly

Administrative Admin III San Diego, CA 92121 (Onsite) Duration: 6 Months Contract Pay Range: $42.57 - $44.77/hr. on w2 Required tasks: -   Provide administrative assistant support for up to 2 leaders; this includes calendar management, meeting coordination, and travel scheduling -   Serve as a central point of contact for building operational needs; this includes hardware and supplies management, partnering with facilities and onsite teams to maintain functional workspaces, and supporting space management with seating assignments and audits -   Plan and execute team offsites and events -   Build strong working relationships with leaders and their teams -   Collaborate with globally distributed admin and functional teams -   Be onsite at our office at least 3 days per week and up to 5 days per week depending on business need -   Admin Contractor – Calendar Support + Site Coordinator Recommended qualifications: -   Minimum 3+...

DCF Administrative Receptionist  Amesbury, MA All On-site Share on Job Description Job Title: DCF Administrative Receptionist Location: Amesbury, MA Pay: To be determined Short Description: DCF Full-time receptionist and administrative assistant Responsibilities: Answering incoming calls and directing them to the appropriate staff Sorting and processing incoming and outgoing mail Confidential records management and case copying Welcoming and assisting guests to the office Requirements: Switchboard Operation - Able to connect caller with staff Proficiency in Microsoft Applications - Word, Outlook, Excel Experience in a professional work environment Problem-solving skills to best assist callers Background record check required for all DCF staff

Non-Clinical - Administrative/Practice Coordinator  San Francisco, CA All On-site Share on Job Description Working Title: Practice Coordinator Location:   Hours: M-F 0800-1630, no weekends Duration: ASAP (as soon as compliance clears) for 26 wks Job duties (front desk, back office, PC, admin or call center, etc.): Administrative back office PC Soft skills/characteristics needed in a temp for this clinic: Seeking for a candidate who is enthusiastic to learn, attention to detail, team player, excellent customer service skills, professional phone manners, excellent communication skills, and problem-solving skills Estimated number of patients in clinic per day or calls per day if call center: 15-20 calls per day Specific number of year’s experience? at least 1 year Will they remain at one campus during the entire assignment? Yes Possibility of temp to perm: No Are you open to non-APeX trained candidates? No

Administrative Assistant I Houston, TX 2+ years of experience in a receptionist or administrative support role.   Experience level: Associate Experience required: 5 Years Education level: All education level Job function: Non IT Consultant Industry: Oil & Energy Pay rate : View hourly payrate Total position: 1 Relocation assistance: No Visa sponsorship eligibility: No The Receptionist will serve as the primary point of contact for Level 7 project teams. This role is essential for ensuring smooth day-to-day operations by providing administrative support, coordinating meetings, managing hospitality needs, and maintaining office spaces. The individual will also assist Project Execution Growth Projects and other departments as needed. Key Responsibilities Level 7 Front Desk & Guest Services - Greet and assist visitors, clients, and vendors in a professional and courteous manner. - Manage visitor sign-in and security protocols. - Serve as the...

Administrative Assistant - Legal and Compliance San Jose, CA Administrative Assistant, Legal and Compliance, Mail Management, Legal Administrative, Data Entry, Google Workspace, Safari, JIRA  Experience level: Mid-senior Experience required: 6 Years Education level: Bachelors degree Job function: Administrative Industry: Financial Services Pay rate : Total position: 1 Relocation assistance: No Visa sponsorship eligibility: No Job Description: Seeking a dependable and detail-oriented  Part-Time Administrative Assistant  to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency. Mail Management (Primary): Open, sort, and scan incoming legal and operational mail (approx. 45...

Network Administrator (3299-1) Longmont, CO Routing and Switching, Data center, WAN, Cisco Arista, Aruba switches, Silverpeak  If you post this job on a job board, please do not use company name or salary.     Experience level:  Mid Level (5-8 yrs exp.)   Experience required:  7 Years   Education level:  Bachelor’s degree   Job function:  Information Technology   Industry:  Information Technology and Services   Pay rate :   $45 per hour    Total position:  1   Relocation assistance:  No   Visa sponsorship eligibility:  No   Overview : This position will involve administrating (installation, configuration and maintenance) the network and hardware infrastructure environment.  This is a hands on position requiring on site presence 5 days a week at the location. Job Description:...

 Administrative Assistant  San Diego, CA   Experience level:  Mid-senior   Experience required:  2 Years   Education level:  All education level   Job function:  Administrative   Industry:  Accounting   Compensation:   $41,000 - $50,000   Total position:  1   Relocation assistance:  No   Visa sponsorship eligibility:  No   Job Description: The primary role of  Administrative Assistance  function is to provide all secretarial and administrative support to the Business leaders and teams across businesses. Key deliverables include arranging for conferences, travel, email and diary management. Supporting key communication programs and coordinating staff functions and events. Managing key meetings, minutes and report preparation. Let’s talk about Responsibilities: The primary objective...

ADMINISTRATOR Location: MITCHELLVILLE, MD Referral Bonus: $2,500 ADMINISTRATOR A very good client is in need of a nursing home administrator to lead the healthcare operations of their life plan community. This includes a smaller 5-star rated skilled nursing facility as well as their assisted living. Our client is a stable non-profit provider and their community is nestled on over 120 acres in Prince George County. Position is offering a competitive salary with potential bonuses, comprehensive benefits, and a matching retirement plan.V

Administrator Location: NIAGARA FALLS, NY Referral Bonus: $1,500   Licensed Nursing Home Administrator (LNHA) – Niagara Falls, NY We have an immediate opportunity for a seasoned Healthcare Administrator for our Skilled Nursing community located in Niagara Falls, NY The ideal candidate will have at least 2 years LNHA experience serving Seniors, and those requiring additional assistance. They will also have a history of strong survey results, good tenure, and a passion to provide excellent care and customer service to the residents. The Administrator is responsible for the day-to-day functions of the Healthcare Center in accordance with applicable company, federal, state, and local standards to ensure the highest quality care and customer service is provided to its residents at all times. Educational Requirements, Experience and Compensation Package : Bachelors Degree from an accredited college/university in health care/business administration or related field...

Administrator Location: NIAGARA FALLS, NY Referral Bonus: $1,500   Licensed Nursing Home Administrator (LNHA) – Niagara Falls, NY We have an immediate opportunity for a seasoned Healthcare Administrator for our Skilled Nursing community located in Niagara Falls, NY The ideal candidate will have at least 2 years LNHA experience serving Seniors, and those requiring additional assistance. They will also have a history of strong survey results, good tenure, and a passion to provide excellent care and customer service to the residents. The Administrator is responsible for the day-to-day functions of the Healthcare Center in accordance with applicable company, federal, state, and local standards to ensure the highest quality care and customer service is provided to its residents at all times. Educational Requirements, Experience and Compensation Package : Bachelors Degree from an accredited college/university in health care/business administration or related field...

Kafka Administrator (4918-1) Charlotte, NC Kafka, Kubernetes, Kafka clusters, Kafka brokers, Kubernetes clusters, Kafka deployments  If you post this job on a job board, please do not use company name or salary.  Experience level: Mid-senior Experience required: 9 Years Education level: Bachelor’s degree Job function: Information Technology Industry: Information Technology and Services Pay rate : View hourly payrate Total position: 1 Relocation assistance: No Visa sponsorship eligibility: No JOB DESCRIPTION Kafka Cluster Management (7 Years of experience minimum) Install, configure, and maintain Kafka clusters, including operating systems and related software.  Manage Kafka brokers, topics, partitions, retention policies, and access control.  Monitor cluster performance, availability, and health.  Troubleshoot and resolve issues related to Kafka cluster performance, memory management, and security.  Kubernetes Management: Deploy...

Admin Assistant national oil and gas operator in Doha, Qatar Description Overview: We are looking to hire an Admin Assistant for a national oil and gas operator in Doha, Qatar. Candidates must have 5 years’ experience in executive secretarial and administration support role. Fluency in English is a must. Key Responsibilities: Manage the direct supervisor’s calendar; including scheduling meetings and appointments by answering questions and meeting requests directed to the direct supervisor and ensuring appropriate coordination and notifications Prepare correspondence, compile reports, presentations and other material and handle information requests and perform clerical duties as require by the direct supervisor Coordinate and/or execute all office administration, secretarial and clerical services in the direct supervisor’s office Represent the direct supervisor by welcoming and directing visitors, reviewing correspondence, and drafting...

Sales Administrator Wheeling, IL   Located in Wheeling, IL Salary: 38.00/hr. We are a leader in the Health, Wellness and Beauty industry providing sales expertise and capabilities to our clients in Retail and Digital Commerce, Logistics/Supply Chain, Insights/Data Analytics and Marketing Services.   SUMMARY:   As a Sales Administrator, you will be integral to the success of our sales team. Your primary responsibility will be to support the team in achieving their sales objectives by efficiently managing daily administrative tasks for our key customers at Walgreens.   Education/Experience: Bachelor’s degree or 5+ years relevant experience   Professional Skills Required: Intellectual Curiosity: Engages in continuous learning and critical thinking Entrepreneurial Spirit: Driven by a proactive, resourceful approach to challenges Adaptability: Flexible and self-aware, with a strong motivation for self-improvement...

Network Administrator USA Location: USA Salary: MARKET Department: Information Technology Reports To: IT Manager or Chief Information Officer (CIO) Job Overview: The Network Administrator manages and maintains the company’s computer networks. This role involves overseeing, configuring, and supporting network hardware, software, and communication links. It also requires a strong technical background in network management, including familiarity with network standards, protocols, and security practices. Key Responsibilities: Install, configure, and maintain network hardware, software, and systems, including servers, routers, switches, firewalls, and VPNs. Monitor network performance and integrity, resolving issues and optimizing the network for future growth. Implement and manage network security tools and practices to protect systems from external and internal threats. Coordinate with IT staff and external vendors to facilitate network-related projects and...

Administrative Assistant  USA Location: [Add Location] Salary: OPEN Job Title: Administrative Assistant Department: VARIOUS AVAIL Reports To: DIRECTOR Job Overview: The Administrative Assistant will provide essential support to our team, managing daily administrative tasks to ensure our company’s workflow runs smoothly. This role involves organizing and managing files, acting as a point of contact, and scheduling and coordinating meetings. Key Responsibilities: Administrative Support: Provide administrative support to ensure efficient operation of the office. This includes organizing files, scheduling appointments, writing correspondence, and managing email and phone communications. Meeting Coordination: Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors. Document Management: Prepare and edit correspondence, communications, presentations, and other documents. Data Entry and Record Keeping: Perform data...

Kepware Administrator (3149-1) Carey, OH  Kepware Administrator, Machine Learning, AWS    Experience level: Mid-senior Experience required: 7 Years Education level: Bachelor’s degree Job function: Information Technology Industry: Information Technology and Services Pay rate : View hourly payrate Total position: 1 Relocation assistance: No Visa sponsorship eligibility: No Job Description 7+ years of experience in Machine Learning Kepware Administrator with MQTT and AWS knowledge in US. Travel to customer sites will be required for setup.  Travel will be customer arranged, and expenses will be reimbursed by customer. Note: Please submit the candidate's resume in PDF format.